Effective One-on-One Meeting Templates

Do you want to do your best for your team right now? Let's talk more effectively and don't underestimate the power of personal communication. Almost each of your employees doesn't get enough feedback, and at the same time it's your best source of valuable insights. Revitalize your one-on-one talks and make them well-prepared, focused and goal-oriented with Heartpace templates

Want to use one of our templates?

Effective One-on-one Meeting Templates - one of the solutions that helps you drill deeper into your talks with employees. It's the best way to know how employees feel at work, what challenges they face and what they need to make their workplace the best place ever.

How to have effective one-on-one meetings?

  • Be prepared and use right templates

    If you have a one-on-one talk agenda right in front of your eyes, you won't waste a minute of your meeting. With questions shared in advance, you and your colleague will be on the same page before and during the meeting. Your one-on-one talk will be more actionable and each important topic will be commented and discussed.

  • Add your notes

    A meeting can identify and reveal insights of different kind. Document the findings and results of your discussions directly in the talk - in Heartpace system we have a special function for that. Any participant can write a comment during an ongoing discussion. The documentation of meeting results in the report makes the basis for the follow-ups.

  • Avoid project tasks discussion

    Your one-on-one talks should be spent on performance, personal development, and coaching. Avoid topics that require team discussion on project meetings. Ensure that your meeting is focused on the employee and open up to feedback.

  • Start and end with positive

    Even if your one-on-one talk was tough or you had to deal with negative feedback, still you should attempt to end your conversation in a positive way. Phrases like “Let's sort it out this together,” or some other inspiring words, will help you both feel encouraged and motivated.

  • Use a modern solution

    A digital solution for best one-on-one talks is Heartpace Talks. Create, invite, document and keep results in one place. Choose our pre-defined one-on-one meeting templates or customize them to fit your needs. When you start using the tool in your routine, you will feel your one-on-one talks brings the most value.


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